Support • PartBase PRO Manual

Importing IC Source Emails 

General Information:

• You need to be a member of IC Source to receive their e-mails.  You can join by going to www.icsource.com

• IC Source sends email attachments that have offers, requirements and inventory.  Stock offers with more than 10 lines items will be sent with a .dbf file attachment, the file will be compressed (zipped).  PartBase will automatically unzip the file, import it into the offers database, filter quantities and delete the file upon completion. To import the DIGEST.ZIP file, see Importing IC Source "DIGEST.ZIP" email.

• IC source e-mails has an address of "autosend@icsource.com"

• PartBase PRO will make an IC Source folder where PartBase PRO is installed. In the "PBasePRO" folder, there is a "import" folder. And in this folder there will be a "icsource" folder (PBasePRO\import\icsource). 
  
  You should save your ICSource email attachments in this folder or create your own folder to save the attacments to.

PartBase PRO will make an IC Source folder where PartBase PRO is installed. In the "PBasePRO" folder, there is a "import" folder. And in this folder there will be a "icsource" folder (PBasePRO\import\icsource). 

You should save your ICSource email attachments in this folder or create your own folder to save the attacments to.

When you have finished saving your e-mail attachments into the proper directory, you can proceed with importing the files.

Go to the "Classic Menu" and select "Maintenance Utilities" or from the menu bar select "Utilities" then "Maintenance Utilities"

Check the "Import IC Source" check box - the "Settings" dialog box will appear

Ignore quantity less than -  PartBase will not import the quantity less than the number in this box.

Overwrite parts with price - When overwriting the previous import, checking this option will not overwrite/delete existing parts if it has pricing information

Delete file after import -  This feature will delete the IC Source file after it has finished being imported

Email Files to Import - This is a grid that contains a listing of IC Source files to import. As you get new IC Source files, add them to the list. Once they are in the list, each time the import is run, it will check for the file. If the file exists, it will be imported. When importing IC Source offers, it is coded as "OFFER" in the Code field

Filename - This is the name of the email attachment file from IC Source. Files beginning with an "I" is inventory, "O" is offers, and "R" is requirements.
Company Code - This is your company code you want the file imported to
Last Import - This is the last date the filename was imported
Overwrite? Putting a "Y" will overwrite the last IC Source file that was imported for the current company code. Double click in the "Overwrite?" column to tag or untag it with a "Y". You may also click on the Tag/Untag button. 

Add:  Click this button when you want to add a new IC Source file to the list

Delete:  Highlight the file you want to delete and click the delete button

Tag/Untag: To select the file you want to overwrite

Tag All: This will tag all file for overwriting

Choose OK to close this window

Go to the START tab to begin maintenance. 

After the import, if you enable the "Delete file after import" option, any files that didn't get imported will still remain the "Import files directory". Add these files to the Files list so they will be imported the next time you import IC Source.